Many employers with more than 10 employees are required to keep a record of serious work-related injuries and illnesses throughout the year. This “record” is known to most of us as the Occupational Safety and Health Administration’s (OSHA’s) 300 or OSHA Log.
February 1 marks the deadline for you to tabulate your OSHA 300 Log and post your OSHA 300A Summary. The summary must include the total number of work-related injuries, illnesses and fatalities as well as the number of missed, restricted or transferred workdays recorded on the prior year’s Form 300 Log. If no recordable cases occurred, zeros should be entered for each column total. The summary should also include the company’s name, establishment name and address, annual average number of employees covered by the OSHA 300 Log, and the total hours worked by all employees covered by the OSHA 300 Log.
The summary must be certified as complete and accurate by a company executive. The requirements of 1904.32 specify the following individuals as qualified to certify the summary:
Employers must post a copy of the summary for each work establishment in a conspicuous location or locations where notices to employees are customarily posted. The Form 300A summary for the prior calendar year should be displayed from February 1 through April 30 each year. Employers are responsible for ensuring that the posted annual summary is not altered, defaced, or covered by other material for the duration of the required posting period. An annual summary must be posted even if no recordable work-related injuries or illnesses occurred during the prior calendar year. Only the summary must be posted; the log does not have to be displayed but must be available to employees, their representatives, or OSHA inspectors. Companies with multiple jobsites/establishments should keep a separate log and summary for each location that is expected to be operational for at least a year.
March 2 marks the deadline for submitting Form 300A summary data to OSHA electronically via OSHA’s Injury Tracking Application (ITA). Federal OSHA establishments with 250 or more employees or establishments with 20 to 249 employees in certain high-risk industries and all MN employer establishments with more than 20 employees are affected by the electronic submission rules. Beginning in 2019 and every year thereafter, the information must be submitted by March 2.
There are also times throughout the year you may be required to report serious workplace events directly to OSHA. Work fatalities occurring within 30 days of the workplace incident must be reported to OSHA within eight hours. Work-related hospitalizations, amputations and loss of eye must be reported to OSHA within 24 hours.
OSHA’s recordkeeping requirements are designed to help employers recognize workplace hazards by keeping track of work-related injuries and illnesses. It’s important to know your reporting requirements and how to prepare and maintain required records. Knowing whether or not to record an injury on your OSHA Log or report events to OSHA can be tricky. For more information on OSHA obligations, please contact us. Also, check our Events section periodically for webinars on various OSHA topics.
Amy assists clients with identifying and mitigating risk, resolves carrier loss prevention recommendations, develops and implements safety programs, evaluates training needs and delivers customized training solutions.
Amy assists clients with identifying and mitigating risk, resolves carrier loss prevention recommendations, develops and implements safety programs, evaluates training needs and delivers customized training solutions. She brings a practical approach that has been developed in the real world which translates into improving client safety performance. Amy’s strengths include developing safety programs compliant with OSHA and DOT regulations, conducting management and employee training, organizing and leading safety committees, enhancing safety awareness and building safety cultures and facilitating carrier loss control inspections.
If you could give human form to your safety culture, what would it look like?
Maybe it would be a thick-set, shirtless brute named Trog with a foul disposition beating out a drum cadence to keep your employees rowing in-sync.
Or would it be more like a fussy and constantly disapproving Dickensian paper-pusher named Fizzlewhite who has never met a rule or procedure he didn’t like, even though he hasn’t done most of the things he creates rules to address?
If you were to search the various “mommy blogs” and parenting advice websites out there, how many of them do you think would endorse the following practice?
A child’s safety should always be a top priority for any parent. When leaving children under the age of 10 alone in the house for lengthy periods of time, be sure to provide the kids with a loaded pistol with the safety off in case a stranger should happen by. In a pinch, recently sharpened knives can be substituted for the pistol.
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